- Expenses
may be charged by Council and Committee members and others as approved.
The general guideline is that where costs are incurred in the course
of NZAP business, NZAP will pay.
-
Transportation to your meeting is paid by NZAP. With airlines we ask
you to book ahead as far as possible since it reduces costs greatly.
However we recognize that sometimes plans have to be made at short
notice. Don't pay for cancellation insurance - it is cheaper for us
to insure ourselves.
- Car
travel is paid at .30c per km.
-
When the meeting is some distance from home we understand it may be
reasonable to stay overnight and eat before and/or after a meeting:
NZAP will pay such expenses.
- Sometimes
a person stays at a private home instead of a hotel. In this case
a $50 cost can be claimed, similarly a contribution to meal costs.
- Generally
receipts are needed for all expenses. If for some reason this is not
possible (for instance when staying at a private home) then a statement
of explanation is needed.
-
NZAP does not normally pay for alcohol.
-
If your meeting is most of a day, for instance from 11.00am until
6.00pm and you can reasonably travel to and from home that day, please
do that. However if you want to stay a night we will reimburse.
-
All expenses must be receipted - our accounts are audited each year
and receipts may be checked, especially if the amount is over $50.
Occasionally if a receipt is lost a statement of the expense will
be acceptable. A receipt should include the vendor name, the date,
the amount, if GST is included and the GST number (GST invoices should
be labelled "Tax Invoice"). For mileage claims ther is naturally no
receipt.
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